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Destination Wedding Welcome Letter Ideas

Published August 29th, 2018 by Designereventsadmin

One of the best ways to make your out-of-town guests feel special at your Destination Wedding in the Florida Keys is a wedding welcome letter included in your Welcome Bag or provided at the front desk or your guests’ hotel of choice upon their arrival. The purpose of a welcome letter is to guide your guests around unfamiliar territory and, most importantly, inform them of your wedding day or weekend schedule. Wedding welcome letters can also offer a sneak-peak into the design and overall feel of your special day.

Here’s what to include:


Heartfelt Note

Write a gracious and heartfelt note to your guests. Convey your thanks for making the trip to celebrate this momentous occasion. While most all of your guests know you well and are familiar with your love story, there may be “plus ones” who don’t know you quite as well. You might reference a special detail or two about how you met or why your wedding location has special significance to you and your relationship.

Weekend Itinerary

One of the most common items to include in a welcome wedding letter is the itinerary for the wedding day or weekend. Make sure to clearly state the event, name of the location, address, time, and most helpful…..attire. I can’t tell you how helpful it is to include suggestions on what to wear!!

Transportation Specifics

Bus pick-up times and locations! This is SO important. I’ve heard horror stories of guests not knowing where or when to be picked up. Like the wedding itinerary, clearly state the pick-up location and time. If you’re not offering group transportation, phone numbers to local, reputable cab companies is always helpful. 

Thoughtful ‘What-To-Do’

This part can be a lot of fun! In your ‘What-To-Do’ section, list your favorite places to eat, bars to venture, or local historical museums. IDEA: Visit the local Chamber of Commerce in your destination area a grab a handful of local brochures with maps…they will be chock full of recommendations to keep your guests busy and entertained. 

Contact Information

Brides, whatever you do, resist the urge to offer your personal contact information! Take it from me; you WILL be too busy. Why add a number at all, you ask? Well, emergencies can happen. Someone gets lost or there are issues with the hotel. While it’s not up to you to fix it, it is helpful to provide some form of assistance should questions arise. The best point of contact is your wedding planner or a special person you appoint to handle these types of phone calls. Or, give the assignment to someone not in your wedding party but who is reliable and will know the wedding schedule very well. Anyone but you!


Make it Coordinate

Once you have the important content figured out, now you can focus on the aesthetics of the welcome letter. This is the fun part! Make sure the design coordinates well with the style and color palette of your welcome gifts. Ideally, your welcome inserts can be designed along with your other wedding paper…invitations, signage, day-of paper, etc.



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